Mobile, AL 36693
Assist with payroll, heavy A/P and A/R. Must be proficient in Quick Books.
Maintain accurate records in QuickBooks Online
o Enter AP invoice information and scan invoice to QBO invoices need to be allocated to correct job and company.
o Pay vendors per approved weekly AP list This includes cutting checks and paying bills online on our treasury banking site.
o Create billing, as requested, by estimator. Ensure that billing is sent to the customer either via email or regular mail.
o Following up with clients and customers regarding payment for outstanding invoices. This requires detailed note keeping of invoice collection needs to be escalated to management
o Entering payroll information into QBO all time is job costed to sites we have worked on.
Maintain vendor and subcontractor records.
Maintain petty cash fund
Prepare and maintain cash management reports and other reports through QBO
Reconcile credit card statement
Maintain an orderly accounting filing system
Provide clerical and administrative support to management as requested
Follow accounting policies and procedures
Reconcile/Verify certain reoccurring expenses (cell phone, insurance, local taxes, business license, etc.) prior to processing payment